A job offer letter is all about the layout, wording, and ability to craft an impressive message.

The average company uses cookie-cutter solutions that don’t do justice to the letter. This is why it’s time to look at some of the top templates for job offer letters and how to fill them out properly.

These tips will go a long way in making it easier to bring in new talent and feel good about the process.

Let’s begin with the email subject line.

In general, the email subject line should be concise, direct, and interesting. To get this right, it’s recommended to keep things simple with something like “Official Job Offer From [Company Name]”

It’s straight to the point and ensures the applicant willingly opens the email to see what’s inside. This sets the tone and allows them to get the gist of what’s on the other end when they open it.

It’s highly recommended to start the letter with a formal greeting such as “Dear [Applicant Name,” as it allows them to understand the professionalism behind the offer.

Take the time to praise them and highlight what the letter is all about. This can be done using a simple line or two stating, “[Company Name] is more than happy to extend this offer of employment for [Job Title]. Please take the opportunity to review the terms and conditions for your employment with us.”

Once they understand what the message is all about, it’s time to focus on the personalized details.

This includes talking about when they will be starting, their responsibilities, and who they will be reporting to once everything is signed and sealed.

To do this, write “If you are happy with the offer, the state date is set for [Insert Date] and you will be reporting to [Manager Name].”

Include all of the important details below this statement including the employment details, benefits, and any other relevant fact important for the position. This gives the applicant a good look at what they’re dealing with. Otherwise, the applicant may not like how the letter is worded or may not understand what it’s saying. Keep things logical to win the applicant over.

Once everything has been mentioned in the job offer letter, it’s time to sign off.

This can include many different variations, but it’s best to go with a simple option such as…

"We are all looking forward to having you on our team.

Warm regards,

[Insert Name] "

It’s all about staying organized and writing it with a sense of professionalism. There are several templates for this particular letter and it’s best to follow one of them.

These templates for job offer letters will ensure the applicant is enthusiastic about the job and understands what’s expected of them. In many cases, the applicant won’t know what to expect after reading the letter and that’s what deters them. Don’t be one of those employers that refuses to acknowledge the value of such a letter and all that it has to offer. Start with one of these templates, fill out the relevant details, and make sure it resonates with the applicant immediately.