An employment offer letter plays an important part in recruiting the perfect employee for a position at your company. When you have the right employee for the position, the most important step is to send an effective offer letter to entice the potential employee to your company. An employment offer letter is designed to formally offer employment to a potential candidate. Many things should go into the perfect job offer letter. This article provides information on what you should consider when writing the perfect job offer letter.

Most employers prefer to let a potential applicant know that he or she has been hired for the job either in person or on the phone. But you should always follow it up with a formal offer letter or job email by providing the details of the offer of employment. There are legal matters involved in offering employment to a potential applicant. A job offer letter plays an important part in the legal process of hiring an applicant. An effective offer letter helps establish a professional rapport with the applicant early on. The letter will also limit the possibility of any misunderstanding on the part of the applicant. The perfect job offer letter should include many factors such as:

The Job Title – The designation or title of the job offered to the applicant should be included in the offer letter. You may also include the department where the applicant is supposed to work as well as the reporting manager so that the potential employee is better prepared for the offer.

The Job Description – You may have already informed the applicant about what he or she has to do if they are hired for the job. But it doesn’t hurt to reiterate the details of the position in the job offer letter. The applicant will have a better idea of his or her position in the company with such information.

Starting Date – This is very important and should be clearly mentioned in the offer letter. The start date need not be the beginning of the month. Depending on the availability of the potential applicant, you can discuss it with him/her before fixing the start date. It will help the applicant in calculating the pro-rata salary for the month.

Schedule Of Work – This is another piece of important information that should be part of the offer letter. There shouldn’t be any miscommunication on the part of either party when it comes to the schedule of the work of the applicant.

Salary And Other Perks – The compensation offered to the potential applicant is another important part of an effective employment offer letter. Even though you may have verbally communicated the compensation offered to the potential employee, it’s important to have a written communication of it. The offer letter is the best place to mention the compensation and other perks offered to the potential employee.

Terms And Conditions – Don’t forget to mention what could lead to the termination of employment in the offer letter.

The aforementioned article provides information on what you should consider when writing the perfect job offer letter.