Hiring the right employee is important for the growth of your company. The offer letter is the final step in the job-hunting process. You should provide a comprehensive employment offer letter to all employees you hire. The content of the document plays an important part in convincing the potential applicant that this is the best job opportunity for him/her. That’s why you should make the job offer letter more effective by including all the relevant information. This article provides information on how to make your job offer letter more effective.

Many important things should be included in every job offer letter. Here are some of the key items that should be included in your employment offer letter:

The position or title – The position or title of the job should be included in the document before anything else.

Full time or part-time – State, whether the position offered, is full time or part-time. Make sure to specify the work schedule so that the potential applicant has a better idea of what is expected from him/her.

Job description – Providing a basic job description is important. You may not be able to provide all the duties and responsibilities of the applicant in the document. If you cannot include all the duties in the letter, make sure to state that the letter doesn’t constitute a complete or exclusive list of duties.

Salary – The offer letter may include the base salary of the applicant. It can be in a monthly format or an annualized salary rate. Many companies state in the job offer letter that the compensation could be modified from time to time at the discretion of the management of the company. But the letter should cover the minimum wage requirement.

Commissions – The letter should briefly describe the terms of commissions or bonuses. If the company has a formal commission plan, you can simply refer to it in the letter.

Other perks – The offer letter should briefly describe the categories of benefits the potential employee is entitled to such as medical insurance, holidays, sick leave, and vacation. You may also state that the potential employee is eligible for standard company benefits available to employees in similar categories.

Company policies – The job offer letter should always state that employment will be subject to the policies and procedures of the company. These policies can be revised from time to time.

Who does the potential employee report to – The letter should include the person or position that the potential employee needs to report to. Most of the time, the team leader and hiring manager may not be the same person.

Equity – Whether or not the potential employee is offered equity and when will those shares go into the individual’s possession.

Making your job offer letter more effective is important to hire the best talent in the industry. Many things need to go into the job offer letter. The aforementioned article provides information on how to make your job offer letter more effective.