3 Things Guaranteed To Optimize The Employment Offer Letter Process

Hiring is not only a lengthy but also a costly process. The cost of an unfilled vacancy isn’t cheap, which is why employers need to speed up the hiring process. One often neglected but critical aspect of recruiting is the job offer letter, which can either make or break the entire process.

What Is a Job Offer Letter?

A job offer letter is a formal document outlining the agreement between the employer and employee. It contains the specifics about the position that have been previously discussed including the salary, benefits, relevant times and dates, as well as any relevant supplementary documentation.

The Offer Letter Process

The offer letter process is one of the most important stages in the hiring process. Your recruitment team has already done everything possible to ensure that the position is filled. All that’s left is for the candidate to formally accept the job. What appears in the offer letter can either make or break the candidate’s decision. That’s why it is so important to have a streamlined and automated offer letter process.

How to Optimize the Offer Letter Process

One common mistake made by recruiters is automatically assuming that the best candidates will accept the job offer. Unfortunately, if someone is your best candidate, chances are they are also someone else’s best candidate. To stay competitive and hire only the best people, you need to have an efficient offer process, which is where WeWantYou come in. It offers recruiters the following:

I. Wide Selection of Templates

If you have a streamlined and automated offer letter process, you can easily build up a collection of templates for different roles. WeWantYou offers a wide selection of premium templates for you to choose from. All you need to do is provide the details you want to include in each offer. You can choose from a list of variables, such as salary or start date to automatically customize every document.

II. Offer Tracking

Status tracking on a candidate’s profile makes it easier for the recruitment team to follow the progress from offer to acceptance. WeWantYou allows you to see the current status of an offer in real time (accepted, declined, etc.) and it will also notify you when the status changes. The platform tracks the offer letter and provides a complete audit trail.

III. E-Signatures

Electronic signatures (e-signatures) make it easier for candidates to accept or reject the offer and all it takes are a few clicks. Besides helping your organization save valuable time, it also provides a superior candidate experience. A copy of the document will be available on the candidate’s timeline after signing. You may even choose to have a company e-signature on the offer document.

Final Thoughts

Job offer letters play a critical role in the overall recruitment process. To ensure a smooth recruitment process, you must therefore optimize the offer process. You can do exactly that by trying out WeWantYou, which is a leading provider of job offer process automation services. Besides the 3 features discussed here, WeWantYou also offers numerous others guaranteed to optimize your offer letter process.

Managing Your Employment Offer Letters

The process of crafting, sending, and tracking job offers is an involving task. It all starts with figuring out the best way to communicate with a potential team member. After that, you endeavor to create a custom employment letter that conveys your offer’s critical components. And even after sending the job offers, you are not done with the onboarding process.

Add the complexity of dealing with tens, or sometimes hundreds of job offer letters, and you will appreciate the difficulty of getting everything right. At WeWantYou, our sole focus is helping companies, big and small, streamline the processes and tasks involved in creating and managing employment offer letters. We have optimized every feature in our company to help you get the perfect recruit who can spur your organization’s growth and development.

To understand our technology and processes and how they help you manage your recruitment efforts, we will delve into our services’ features. Crucially we’ll show you how to use every feature to improve the process of finding new hirers.

1. Complete Digitized Paperwork Letters – Our services eliminate the need for stacks of paperwork while retaining a high fidelity in the process. Every step of our employment offer and onboarding management is digitized.

2. Premium Templates – Every human resource manager will appreciate the need for creating highly custom employment offers. However, the process of creating custom offer letters for every potential new hire is taxing.

As part of the streamlining process, we have a wide variety of premium templates that you use to stunning effect. With the best practices in writing job offer letters in mind, we have created a range of templates that will make an outstanding first impression among potential new employees. Crucially, every template is inherently easy to customize to meet your specific needs.

3. Version Tracking – Creating the perfect employment offer letter entails editing the letter multiple times until you have the perfect letter. We have a built-in version tracking feature that allows you to track your progress throughout the editing process. This feature comes in handy in ensuring your letter stays on message, and no ideas are left out.

4. Employment Offer Document Storage – WeWantYou has ample storage to store all your onboarding documents and help you track the process. You never have to worry about losing documents whatsoever.

5. Offer Letter Tracking – The last thing your company should worry about is whether the recipient received the offer letter. To this end, our software solution tracks every offer letter sent via our platform, keeping abreast of whether it reached the intended audience and whether the recipient has read your letter. After you send your offer letter, our software will keep you updated on the latest development.

6. Custom Candidate URLs – Customized URLs deliver a memorable and personalized experience to your potential new hires. The customized nature and delivery of our employment offer letter creates memorable first-impressions, which bodes well for your reputation.

7. eSignatures – eSignatures allows recruiters to fast track the onboarding process. Since you do not have to wait for the signed documents’ physical delivery, you can fast track the process.

8. API Connection For Popular HR Software – We’ve made it easy for human resources departments to undertake the onboarding processes using software solutions they are familiar with. Our API allows HR managers to seamlessly integrate WeWantYou into some of the most popular HR software solutions available. Crafting, editing, sending, and tracking job offer letters right from their HR software they are familiar with.

9. Compliance And Reporting – our all-encompassing solution has the ability to help you determine whether you comply with the regulations throughout the recruitment process. The software also HR managers create reports on the recruitment process.

All our features are well-thought-out to ensure you get the best experience possible. Moreover, we provide outstanding customer care services to ensure you can make our services’ best use.

Employment Offer Letters – Important Things To Double Check On A Job Offer Letter

Signing a job offer letter is the end of your job hunt. Many applicants are tempted to get on with it and finish the process as quickly as possible – which allows them to breathe a sigh of relief after all the time and energy spent on job hunting. But once you sign the offer letter, it carries a lot of weight and acts as a legal contract between the employer and the employee. So you shouldn’t ignore the fine print of the document. You need to read the entire document carefully before placing your signature on the dotted line. This article provides information on some of the most important things to double-check on a job offer letter.

The job responsibility is one of the most important things stated in a job offer letter. You need to agree on what the job actually involves before signing an offer letter. Your job responsibilities should be clearly described and outlines in the document. In fact, no applicant would like to take up a position when the job responsibilities have been misrepresented. This is important to prevent any disputes in the future where your employer may try to change the job responsibilities or downgrade you. You will have in writing what you are supposed to do under such circumstances.

The start date and time are important factors to consider when signing a job offer letter. Not showing up at the right time is the worst thing that could happen to someone when he or she is starting a career. Paying close attention to the start date and time in the offer letter will solve this problem. Don’t forget to check whether you are subject to a probationary period.

You may have already discussed your salary and other perks with the employer during the interview or over the phone. Make sure the offer matches up on paper. The letter should have what you agreed upon at the interview. If you find an error, reach out to the HR manager and resolve the issue before you sign the offer letter. Communication errors are common between the negotiating table and the human resources department. Everything should be correct in the offer letter before you decide to finally sign the document.

Companies offer several other perks to employees. Although you can’t expect the company to state every benefit in the offer letter, some important perks should be stated in the offer letter. The job offer letter should include anything special that you have negotiated during the interview. Some of these things include a company vehicle, a paid mobile phone, or extra vacation time. These are important things to consider before you decide to accept the job offer and sign the document.

Signing an employment offer letter should be done carefully. There are many things to look for before you finally sign such a letter. The job offer letter carries a lot of weight and may act as a legal contract between the employer and employee. The aforementioned article provides information on some of the most important things to double-check on a job offer letter.

Is An Employment Offer Letter A Contract?

Have you completed the recruitment process and identified the right person for the vacant position? If so, your next step is to make him or her a job offer. That’s where an employment offer letter comes in handy. Once the applicant accepts the job offer letter, you have a binding contract depending on the clarity of the terms on offer. That’s why you should not underestimate the importance of a job offer letter. This article answers the question of “is the job offer letter a contract?””

The recruitment process starts with finding the right talent and interviewing them to find the most suitable person for the vacant position. Any verbal offer you make during the interview or over the phone isn’t a contract, and the applicant can always disagree about the initial terms they agreed upon. That’s why it’s important to follow up on your offer in writing immediately after the interview. In fact, if you have found the right person for the job, and you don’t want to lose the person to your competitors, you should seal the deal with a job offer letter. Confirming the terms on offer in writing is the best way to hire the right talent for your company.

It is important to make an offer through a job offer letter when you are 100% sure he or she is the right person for the vacant position. There are many steps to take during the recruitment process to ensure you are interviewing the right talent for the position. Having a clear job description and person specification is very important. On the other hand, you should carefully design the interview and assessments to suit your goals. Make sure you use reference checks and screening services to identify the best talent for the job. Once you are ready to make the offer, you should be 100% sure he or she is the right person for the job. That’s when you need to make the job offer through a job offer letter.

There are many factors to consider when writing the perfect employment offer letter. The subject line of the document should be catchy and informative. Clearly state the position that you are offering the potential applicant and include the name of your company. The offer letter should have all the necessary information the potential applicant needs to accept or decline the offer. Here are some of the most important information that should be included in your offer letter:

. The hired position and job description
. The starting date
. Working schedule or hours of work
. Whom should the applicant be reporting to
. Compensation for the position
. Other payment information
. Terms and condition of employment

Since so much information is packed into a job offer letter, you may consider using a template or custom offer letter. You can easily customize such a job offer letter to meet your needs.

The job offer letter plays an important role in the recruitment process. Once the potential applicant accepts the letter, you have a binding contract depending on the clarity of the terms on offer. The aforementioned article answers the question of “is the job offer letter a contract?””

Employment Offer Letters – How To Make Your Job Offer Letter More Effective?

Hiring the right employee is important for the growth of your company. The offer letter is the final step in the job-hunting process. You should provide a comprehensive employment offer letter to all employees you hire. The content of the document plays an important part in convincing the potential applicant that this is the best job opportunity for him/her. That’s why you should make the job offer letter more effective by including all the relevant information. This article provides information on how to make your job offer letter more effective.

Many important things should be included in every job offer letter. Here are some of the key items that should be included in your employment offer letter:

The position or title – The position or title of the job should be included in the document before anything else.

Full time or part-time – State, whether the position offered, is full time or part-time. Make sure to specify the work schedule so that the potential applicant has a better idea of what is expected from him/her.

Job description – Providing a basic job description is important. You may not be able to provide all the duties and responsibilities of the applicant in the document. If you cannot include all the duties in the letter, make sure to state that the letter doesn’t constitute a complete or exclusive list of duties.

Salary – The offer letter may include the base salary of the applicant. It can be in a monthly format or an annualized salary rate. Many companies state in the job offer letter that the compensation could be modified from time to time at the discretion of the management of the company. But the letter should cover the minimum wage requirement.

Commissions – The letter should briefly describe the terms of commissions or bonuses. If the company has a formal commission plan, you can simply refer to it in the letter.

Other perks – The offer letter should briefly describe the categories of benefits the potential employee is entitled to such as medical insurance, holidays, sick leave, and vacation. You may also state that the potential employee is eligible for standard company benefits available to employees in similar categories.

Company policies – The job offer letter should always state that employment will be subject to the policies and procedures of the company. These policies can be revised from time to time.

Who does the potential employee report to – The letter should include the person or position that the potential employee needs to report to. Most of the time, the team leader and hiring manager may not be the same person.

Equity – Whether or not the potential employee is offered equity and when will those shares go into the individual’s possession.

Making your job offer letter more effective is important to hire the best talent in the industry. Many things need to go into the job offer letter. The aforementioned article provides information on how to make your job offer letter more effective.

All About Employment Offer Letters

Employment or job offer letters contain the conditions of employment that were discussed between the employer and potential applicant during the job interview process. A job letter is the most effective way of presenting employment conditions to a potential applicant. It’s a legal requirement in most countries. Once the letter is read and signed by both parties, it becomes a legal document and could be used to resolve any disputes relating to employment terms that may surface later on. That’s why writing the perfect job offer letter is so important. This article highlights the importance of employment offer letters when recruiting staff to your company.

Job offer letters include standard information regarding the position offered to the applicant. For example, the job title, job description, starting date, compensation & perks, reporting structure, and terms and conditions are some of the basic information contained in such a letter. Specific duties will be listed under the job description so that the potential applicant knows what will be expected from him or her once they accept the position. The annual base salary, a payment schedule, and other perks will make up the compensation section of the document. If the position offers bonuses, such information will be typically omitted. Legal information relating to the position offered will be included under the terms and conditions of the document. The offer letter plays an important part in the process of job recruitment.

If potential candidates receive an offer letter that –

  • contains mistakes
  • doesn’t look professional
  • contains formatting issues
  • isn’t branded
  • they may reconsider their decision to join your company.


You may lose top talent in the industry due to unprofessional offer letters. That’s why you should know how to write the perfect job offer letter when recruiting potential employees to your company. On the other hand, a negative candidate experience can damage the reputation of the company. The latest statistics reveal that potential applicants who are satisfied with their candidate experience are 38% more likely to accept a job offer. Over 78% of potential applicants have said that the overall candidate experience they receive is a strong indication of how a company values its employees. This will definitely impact the decision to become an employee in the company. That’s why you should never underestimate the importance of a job offer letter when recruiting employees to your company.

A company makes a significant investment in finding the right employee. Losing a good candidate due to offer letter errors isn’t the best thing for your company. It costs both time and money for the business. Recruiting expenses are substantially increased when you lose top talent due to such errors. That’s why you need to focus on writing the best possible offer letter when hiring employees.

Custom offer letters are your best bet when it comes to writing the perfect job offer letter. There are numerous benefits of using the services of a custom employment offer letter site when writing the perfect employment offer letter. The aforementioned article provides information on the importance of employment offer letters when recruiting staff to your company.

Employment Offer Letters – How To Write The Perfect Job Offer Letter?

An employment offer letter plays an important part in recruiting the perfect employee for a position at your company. When you have the right employee for the position, the most important step is to send an effective offer letter to entice the potential employee to your company. An employment offer letter is designed to formally offer employment to a potential candidate. Many things should go into the perfect job offer letter. This article provides information on what you should consider when writing the perfect job offer letter.

Most employers prefer to let a potential applicant know that he or she has been hired for the job either in person or on the phone. But you should always follow it up with a formal offer letter or job email by providing the details of the offer of employment. There are legal matters involved in offering employment to a potential applicant. A job offer letter plays an important part in the legal process of hiring an applicant. An effective offer letter helps establish a professional rapport with the applicant early on. The letter will also limit the possibility of any misunderstanding on the part of the applicant. The perfect job offer letter should include many factors such as:

The Job Title – The designation or title of the job offered to the applicant should be included in the offer letter. You may also include the department where the applicant is supposed to work as well as the reporting manager so that the potential employee is better prepared for the offer.

The Job Description – You may have already informed the applicant about what he or she has to do if they are hired for the job. But it doesn’t hurt to reiterate the details of the position in the job offer letter. The applicant will have a better idea of his or her position in the company with such information.

Starting Date – This is very important and should be clearly mentioned in the offer letter. The start date need not be the beginning of the month. Depending on the availability of the potential applicant, you can discuss it with him/her before fixing the start date. It will help the applicant in calculating the pro-rata salary for the month.

Schedule Of Work – This is another piece of important information that should be part of the offer letter. There shouldn’t be any miscommunication on the part of either party when it comes to the schedule of the work of the applicant.

Salary And Other Perks – The compensation offered to the potential applicant is another important part of an effective employment offer letter. Even though you may have verbally communicated the compensation offered to the potential employee, it’s important to have a written communication of it. The offer letter is the best place to mention the compensation and other perks offered to the potential employee.

Terms And Conditions – Don’t forget to mention what could lead to the termination of employment in the offer letter.

The aforementioned article provides information on what you should consider when writing the perfect job offer letter.

We Want You: Create, Send And Track Custom Employment Offer Letters

We Want You: Create, Send And Track Custom Employment Offer Letters

After finding the perfect candidate for that vacant position in your company, use We Want You to make an official employment offer in a swift and efficient manner!

This employment offer letter creator comes with a variety of features that make it easier for HR managers to create, send and track job offer letters to future employees. You also get to digitize your company’s offer acceptance and on-boarding process with this paperless job offer creation platform.

What Is A Job Offer Letter?

Before looking at how We Want You works, it is important to start by defining what a job offer letter is.

Simply put, a job offer letter is a formal (or informal in some cases) employment letter written by an employer to a new hire. Used to inform a candidate that they have been picked for the position in question, an offer letter, which may be in physical or electronic form, sets out specific details about the position. These details include information on salary and benefits, start date and working schedule, among others.

Here’s a detailed breakdown of how you can use We Want You to streamline the process of creating, sending and tracking your employment offer letters.

  1. Create

The first step in the process revolves around the creation of the offer letter.

Once you sign up for We Want You, you will gain access to a library of existing job offer letter templates. When creating a new offer letter for a new position or role, you can choose the specific information you want to include. Some of the variables you can choose to include in an offer letter are start date and salary among others. Any customized templates can be saved for use in the future.

Once you have chosen the right template for the specific position, fill out all of the necessary information. At this point, you can save a copy of the letter in the virtual employee file. If you need to seek approval for the letter, you can also do so at this point by sending it to the relevant manager.

  1. Send

We Want You makes it possible for you to send employment offer letters swiftly, through email. This ensures instant delivery of offer letters.

  1. Track

To help recruiters follow the progress of the process from offer creation to acceptance, We Want You also offers a live tracking feature. After creating employment offer letters, you can use the platform to track the status of each; i.e. whether they are pending approval, have been sent, accepted or declined. You will be notified of any changes to the status of each offer letter.

Through weekly reports, you can be able to ascertain the progress of each offer. Any declined offers can be responded to quickly, with counter offers where necessary, to ensure that you don’t lose the perfect candidates to the competition.

Conclusion

Employment offer letters are one of the final steps in the hiring process. Employers use them to inform candidates of important details of the position in question. We Want You is designed to help HR managers and recruiters create, send and track job offer letters in an effective and effortless way.