Hiring is not only a lengthy but also a costly process. The cost of an unfilled vacancy isn’t cheap, which is why employers need to speed up the hiring process. One often neglected but critical aspect of recruiting is the job offer letter, which can either make or break the entire process.
What Is a Job Offer Letter?
A job offer letter is a formal document outlining the agreement between the employer and employee. It contains the specifics about the position that have been previously discussed including the salary, benefits, relevant times and dates, as well as any relevant supplementary documentation.
The Offer Letter Process
The offer letter process is one of the most important stages in the hiring process. Your recruitment team has already done everything possible to ensure that the position is filled. All that’s left is for the candidate to formally accept the job. What appears in the offer letter can either make or break the candidate’s decision. That’s why it is so important to have a streamlined and automated offer letter process.
How to Optimize the Offer Letter Process
One common mistake made by recruiters is automatically assuming that the best candidates will accept the job offer. Unfortunately, if someone is your best candidate, chances are they are also someone else’s best candidate. To stay competitive and hire only the best people, you need to have an efficient offer process, which is where WeWantYou come in. It offers recruiters the following:
I. Wide Selection of Templates
If you have a streamlined and automated offer letter process, you can easily build up a collection of templates for different roles. WeWantYou offers a wide selection of premium templates for you to choose from. All you need to do is provide the details you want to include in each offer. You can choose from a list of variables, such as salary or start date to automatically customize every document.
II. Offer Tracking
Status tracking on a candidate’s profile makes it easier for the recruitment team to follow the progress from offer to acceptance. WeWantYou allows you to see the current status of an offer in real time (accepted, declined, etc.) and it will also notify you when the status changes. The platform tracks the offer letter and provides a complete audit trail.
III. E-Signatures
Electronic signatures (e-signatures) make it easier for candidates to accept or reject the offer and all it takes are a few clicks. Besides helping your organization save valuable time, it also provides a superior candidate experience. A copy of the document will be available on the candidate’s timeline after signing. You may even choose to have a company e-signature on the offer document.
Final Thoughts
Job offer letters play a critical role in the overall recruitment process. To ensure a smooth recruitment process, you must therefore optimize the offer process. You can do exactly that by trying out WeWantYou, which is a leading provider of job offer process automation services. Besides the 3 features discussed here, WeWantYou also offers numerous others guaranteed to optimize your offer letter process.